Office and administrative document management: Choosing the right hardware for your document scanning needs

Managing high volumes of office and administrative documents can be complex, and slow. Companies need reliable and easily integrated scanners capable of handling a constant flow of documents while ensuring they’re quickly categorised and stored.

Digital files are more secure, easier to access and simpler to file, manage and store. However, transferring paper to digital means investing in technology capable of easily scanning your documents with minimal fuss and complexity. Document scanners have become an invaluable business resource, especially for companies that rely heavily on paper and sectors that require high levels of compliance and governance.

The trick is finding the perfect scanner for your specific business needs. You want a scanner capable of integrating with your existing systems so that saving and storing information is as quick as a few clicks, and saves you time rather than adding to the burden of administrative work.

The perfect scanner fit for your office

This list is part 1 of our 3-part series of guides designed to take you through selecting the best scanner for your business based on your needs and preferences.

01: The everyday office

Sheet-fed and Automatic Document Feeder (ADF) scanners are the ideal fit for high-volume, everyday office scanning. They allow you to load large quantities of documents for automated, rapid scanning and often include a variety of features such as wireless connectivity, and Optical Character Recognition (OCR). Avision’s range of scanners are the perfect fit, with the AD345 Series and AD6090 Series each bringing unique features to the business.

02: The high-demand office

When your document scanning demands are high, then you need a scanner that’s incredibly reliable and designed to handle the challenges of large batch scanning. Avision’s AD370 and AD6090 series scanners both offer advanced features designed for speed and capacity, with the former reaching speeds up to 70 pages per minute, and the latter reaching up to 90 pages per minute, while supporting documents up to an A3 size.

03: Small to medium sized enterprises

While some SMEs may have extremely high document scanning needs, particularly in sectors such as law or finance, many companies in this space forgo the use of a specialised scanner because they believe the costs to be prohibitive. This is no longer the case – there are scanners designed to fit within the smaller office that provide the efficiency and versatility companies need. The Avision range of sheet-fed scanners are fast, efficient and easy to use, plus their variety makes it simple for you to find a scanner that perfectly suits your specific business requirements. The Avision AD340G and AD345G scanners are a superb fit for the SME, boasting appreciable scanning speed and accuracy at an affordable rate.

04: Intense office workflows

If your business needs speed and efficiency, then you’re going to need a scanner capable of handling the pressure. Avision scanner ranges include devices capable of providing you with this intense performance on a regular and reliable basis. The Avision AD6090 offers advanced image processing and impressive speeds.

05: Easy and seamless

If your business doesn’t have a dedicated digitisation department or does not want to be saddled with complicated integration challenges, then you’re going to want hardware that integrates seamlessly with your office software and systems. When selecting a scanner, make sure its connectivity capabilities fit your environment and that it is compatible with your office software before you make a purchasing decision.

You can also get in touch with FCTEC for in-depth advisory and support in finding a scanner that suits your business - our relationship with Avision (FCTEC’s expertise has seen us become the sole distribution partner in Africa) means you gain access to an exceptional range of solutions. Our expertise ensures we can provide you with a scanner that ticks off your business requirements and that comes with proven performance and reliability.

Find the perfect scanner for your business with FCTEC.